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Congratulations!

The Commonwealth is fortunate to have you among its leadership.

We in the Office of the Comptroller look forward to working with you.

In addition to your mission-based responsibilities, 你有责任对你的机构进行财务管理和财政监督. 根据州财政法律和主计长权力下放的规定,这项关键的监督应由你负责 Department Head Signature Authorization Policy.

Under the policies of the Office of the Comptroller, while retaining overall responsibility, 您可以将日常职责委派给领导团队的某些成员和员工 Department Head Signature Authorization Policy. 有关主要联系人职责的详细信息,请参阅 Key State Law Compliance Roles and Responsibilities document.

这个过程将允许您和您的代表使用电子签名.

The CTR Department Signature Authorization in MMARS Transactions Policy 概述了委托签名授权和在会计系统中对MMARS文档使用电子签名所需的条件. Once the department head has delegated this authority, 你们机构的部门安全官员必须输入MMARS交易文件, UDOC, to grant this level of authorization.

企业系统安全角色将在任命新部门负责人的任何过渡期间保持不变,但应在部门负责人承担其职责后立即适当地更新和批准.

Aprel McCabe, CTR’s Learning & Solutions Manager, 随时准备与您和您的领导团队成员交谈或会面,向您更详细地解释这些关键政策,并帮助您的机构遵守这些政策.

Your Immediate Attention Is Required

Within 30 days, 请填妥以下表格,交回审计长bet356英国在线(CTR). Aprel McCabe will send the necessary forms via DocuSign for you to complete.

Forms and Explanations

文件签名信封1:关键联系人列表表和MMARS安全认证

The Key Contact Listing Form

  • If there are no changes, 表格的第一行必须核对,表格必须由部门主管签字.
  • If there are changes, please check the second line on the form. 请附上可填写关键联系人更新表的机构个人的姓名和电子邮件地址。.  部门负责人和关键联系人指定人员将被要求审阅并签署关键联系人更新表。.

MMARS Security Certification

  • To be reviewed and completed by the department head. This certification must be signed by the department head, 证明他们作为接收MMARS安全的职责与你作为部门主管的角色有关.

DocuSign Envelope 2: The Key Contact Update Form

The Key Contact Update Form

每个部门指定个人代表他们的机构与审计长bet356英国在线的业务. bet356官网首页通知这些人有关国家财政法律的新发展或要求, regulations, or policy.

此表格是可选的,只有在有更新时才需要,更新将在信封1中注明. 表格填妥后,将送交指定人员审阅及签署.  It will then move onto the department head for review and signature.

Please designate or confirm the following individuals using this form.

  • Department Head (yourself)
  • Chief Fiscal Officer
  • General Counsel
  • Department Security Officer
  • Internal Control Officer
  • Payroll Director
  • MMARS Liaison
  • Generally Accepted Accounting Principles (GAAP) Liaison
  • Single Audit Liaison
  • Security Officer
  • Backup Security Officer

View descriptions of the above roles.

Instructions and a video webinar are available for this process at the CTR Intranet Electronic Signatures page [MAGNet or Commonwealth-issued VPN required].

注意:不能向承包商指定这些关键联系人角色, contract employees, non-employees,  and should not be shared among multiple departments.

表单还要求提供两个关键的联系点,以便与控件进行双向通信 BEST Program.

  • BEST Chief Point of Contact for Agency
    负责沟通、协调会议、信息发布和持续反馈. 任何发送给技术POC或与项目合作的其他机构工作人员的通信都应抄送给该联络点OC.
  • BEST Technical Point of Contact
    协调对项目的输入,如你的机构的软件bet356英国在线和接口数据, other data exchanges, business intelligence/analytics, and reporting needs, impacts on agency systems, operational protocols, and security concerns.

DocuSign Envelope 3: Security Review

安全审批是部门主管对企业系统安全报告进行审核和批准的证明.

上任后30天内,每个新部门负责人必须进行安全审批.  该表格将首先交给您指定的部门安全主任进行审查和批准.  If you have questions regarding  the form, please speak with your designated Department Security Officer.

Once you have conducted this review, certify, sign, 并交回《bet356官网首页》, 审计长bet356英国在线将通过DocuSign提供给你.

View our Statewide Enterprise Systems Security Policy for more information.

Additional CTR Resources

CTR Policies

这是一个面向公众的储存库,包含了与国家财政有关的所有审计署政策, financial records retention, payroll, budgets, enterprise systems, and enterprise security.

VISIT PAGE
CTR Regulations

815 CMR applies to the fiscal transactions of the Commonwealth.

VISIT PAGE
Fiscal Year Memos

财政年度备忘录包含针对马萨诸塞州特定财政年度发布的政策/程序信息.

VISIT PAGE
Expenditure Classification Handbook

本手册包括有关所有资金的负担和支出的目标代码描述和说明,并用于联邦的所有支出.

VISIT PAGE
Conducting Best Value Procurements

Guidance to Executive Departments on conducting competitive procurements, purchasing, and contract management requirements for goods and services, including use of the COMMBUYS.

VIEW ON MASS.GOV
CTR Cyber

主计长bet356英国在线开发了CTR Cyber,以确定马萨诸塞州联邦各部门的关键网络安全内部控制, 并提高这些组织中每个人的网络安全意识和网络警惕性.

VISIT PAGE
Internal Controls

主计长负责为联邦各部门制定内部控制准则.

VISIT PAGE
MMARS Security Request Form

Can be used as part of your internal controls.

VIEW FILLABLE PDF
Chapter 647 of the Acts of 1989: Internal Control Legislation

An act relative to improving internal controls within state agencies.

VIEW ON MASS.GOV
Close/Open Calendar

有关会计年度结束和开始的合规性和截止日期的信息.

VISIT ON CTR INTRANET
CTR Weekly Update

CTR issues weekly communications on guidance, new initiatives, and other news to MMARS and HR/CMS users, and key department contacts.

VISIT ON CTR INTRANET
CTR Statewide Learning

CTR为国家机构的雇员提供国家财政相关主题的培训.

VISIT ON CTR INTRANET